Manual

• Campus Recreation: 333-3806
• Club Sports: 244-1575 (Ed Morford, Asst. Director)
• Facility Rentals: 265-0779 (Kristin Duitsman)
• Outdoor Field Rental: 244-3997 (Terri Elmore)
• Recreation Outdoor Fields: 244-0329 (Outdoor Activity Rain Line)
• Complex and Multiplex: 244-4331 (Tom Singer, Field Maintenance)
• Registered Organization Office: 244-2357
• University Information: 333-1000

Emergency

• Ambulance: 911

Non-Emergency

• McKinley Health Center: 333-2701
• Univesity Police: 333-1216

Sport Clubs

• Badminton
• Competitive Cheerleading
• Fighting Illini Triathlon
• Flippin Illini Gymnastics
• Women's Gymnastics
• Illini Dance Team
• Illini on Target
• Illini Wrestling Club
• Illinois Club Baseball
• Men's Underwater Hockey
• Men's Hockey Club
• Men's Lacrosse
• Men's Rugby
• Men's Soccer
• Men's Ultimate Frisbee
• Men's Volleyball
• Men's Water Polo
• Powerlifting Club
• Racquetball
• Roller Hockey Club
• Rowing
• Squash
• Synchronized Skating
• Synchronized Swimming
• Table Tennis
• Trap and Skeet
• Women's Underwater Hockey
• Women's Fast Pitch Softball
• Women's Hockey Club
• Women's Lacrosse
• Women's Rugby
• Women's Soccer
• Women's Ultimate Frisbee
• Women's Volleyball
• Women's Water Polo

Martial Arts Clubs

• Goshin Jitsu
• Illini Ju Jitsu
• Illini Judo
• Illini Tae Kwon Do
• Kendo Naginata
• Kuk Sol Won
• Shotokon Karate
• Shuri-Ryu Karate
• Tae Kwon Do at UIUC

Paperwork

The following documents must be completed on an annual basis and within the time frame allotted:

Filled and filed online:

• Travel Form
• Affiliation Request/Renewal
• Emergency Card
• Member Roster
• Space Request Form (xls)
• Year End Report

Print and paper forms:

• Insurance Payment Form
• Departmental Charge Form
• Informed Consent

Minimum Member Requirement

The expectation is that all clubs maintain a minimum of 10 active members. If the club falls below 10 active members for the year, a review meeting will be held to determine the future of the club.

Correspondence and Meetings

Communication will primarily be made by email to the President of the club. It is expected that Presidents frequently check email as well as forward information to the rest of the officers and members. There will be mandatory meetings called by the assistant director on an as needed basis, but generally at the beginning of the Fall and Spring semester. Information at these meetings should be forward to the rest of the members as well.

Mandatory Insurance

Campus Recreation requires the purchase of Supplemental Catastrophic insurance for all members. This is an outstanding policy for a very small fee (currently $14 per person). View more details »

Conduct

Our expectation is that all UIUC Club Sports members conduct themselves in a manner that is consistent with the University’s philosophy and function as an educational institution. View detailed expectations »

Constitution

Every sport club is required to have a constitution on file with the Assistant Director of Campus Recreation in charge of sport clubs. Your constitution should be reviewed and updated on a regular basis by the club’s membership and the updated versions forwarded to the Assistant Director. The constitution should only include the fundamental framework of the club. It should be made difficult to amend in order to maintain the original intent for organizing the club. By-laws and standing rules help in keeping the constitution contemporary with the direction of the club. By-laws are established to govern its internal operation. Standing rules are those rules that may be adopted or rescinded by a majority vote at any club meeting. They usually entail details such as the meeting times for the year and location, etc. and should not conflict with the constitution and by-laws.

View a suggested outline »

Consequences

Campus Recreation fully expects and demands full compliance with all requirements. Consequences of non-compliance will be determined on a case by case basis and could range from probation, to loss of space, to loss of Club Sport status.

Membership and participation within a sport club must be free from discrimination based on race, religion, ethnic group, or national origin, pursuant to the Code on Campus Affairs and Regulations Applying to All Students. Each club constitution must carry a statement to this effect. Membership may consist only of current students and current Campus Recreation members. Campus Recreation requires the sport clubs under its sponsorship to add the following specific requirements for membership:

1. Students - Individuals desiring membership with a University of Illinois sport club must have been admitted to the University as an undergraduate or graduate student. All student members must have a valid i-card and must have been assessed the Student Service Fee. Student members must be in good standing; i.e., not been dismissed, suspended, or dropped from the University without thereafter having been re-admitted.
2. Campus Recreation Members - Individuals wishing to gain membership within a University of Illinois sport club must have a current Campus Recreation membership and be in good standing with the Division.

The Club Advisor

Each club is recommended but not required to have an advisor to provide direction and help maintain continuity in club programming. A good advisor can be a valuable asset to a club in terms of providing mature judgment, advice based on experience and insight into university operations and policies. The foremost goal is to allow the club to be self organized and self-governed. The advisor is to guide and counsel club members where it is appropriate or necessary.

First Aid/CPR

It is recommended that at least two members of the club be First Aid and CPR certified. A class will be provided by DCR in order for club members to obtain certifications. It is highly recommended that a club member certified in First Aid and CPR attend all club activities.

Injury/Incident Reports

All accidents/injuries/incidents that occur to a club member during a club event supervised by Campus Recreation employees at Campus Recreation facilities will be documented on a Campus Recreation accident report. Accidents and injuries occurring in other instances (for example, away events) should be documented on the same form by club officers.

Accident Report (pdf)

Club events at Campus Recreation facilities are always supervised by Campus Recreation employees. In the event of an injury, accident or incident, club officials and/or members should communicate directly with the supervisor on duty who can facilitate emergency action plans. When outside of Campus Recreation jurisdiction, utilize the hosts emergency action plan or call 911. Incident and accident reports should be available when practicing or competing outside of Campus Recreation facilities.

Please contact the Assistant Director for Club Sports for assistance if you feel the dedicated presence of a trainer, EMT, physician, etc. is warranted.

NOTE: All expenses incurred for treatment at the hospital are the responsibility of the injured participant.

NOTE: Prior to the start of the event, it is recommended that the above procedure be explained to the coach of the visiting team. He/She, as the representative of the visiting team, will determine whether or not to use the services offered.

Away Sport Club Activities

1. Prior to the start of your away club activity, it is recommended that arrangements be made with the host school or club to determine what procedures are to be taken to assist in handling an injury to an Illinois club member.
2. All expenses incurred for treatment, transportation to the hospital, etc., are the responsibility of the injured participant.
3. Submit to the Assistant Director a completed Accident Report form for an injury to an Illinois club member requiring some form of professional or emergency medical attention that occurs during an off-campus club related activity immediately upon return.
4. Students injured away from campus should retain all receipts to submit to the Benefits Center for student insurance coverage.

Registered Student Organizations

To be eligible for space, Club Sports must be a Registered Student Organizations in good standing with the University, and as such, must receive approval for their Facility Request Form from the Illini Union prior to being submitted to Campus Recreation. Forms without approval will not be considered.

Procedures to Reserve Space

An approved Facility Request Form must be completed and submitted to the Campus Recreation facility operation staff at least two weeks prior to the scheduled date of an event. Reservations for large social events or sporting tournaments or events must be made up to four weeks in advance.

Requesting parties will receive email notification that a request has been received. This does not guarantee that space has been allocated. The requesting party will receive an approved copy of their space request either via email or mail which will confirm space location.

In addition to the required Facility Rental Request Form, Sport Clubs may be asked to complete and submit an Event Management Plan (see Terri or Kristin) should the following parameters be met:

1. Three or more teams are participating in an event
2. Any games/matches are scheduled which will not involve the Illinois Sport Club hosting the event
3. Any teams participating having a travel time to the campus greater than 3 hours by motor vehicle
4. Any event which may require additional or extensive set up for the field of play (multiple sites/fields) or the surrounding area
5. Any event which may include involvement by a third party (i.e. a radio station remote or outside vendor presence)
6. Any event/program which may include the sale of concessions or products of any nature (eg. souvenir sales)
7. If a gate/admission will be charged/collected on site